01 The Brief
TechnologyOne approached Match My Venue to support the planning and delivery of their 2025 End of Year Christmas Party. The brief was clear but ambitious: the event had grown significantly year-on-year, doubling in size to 250 guests, and required a venue that could comfortably support the increase without losing atmosphere.
Key requirements included:
A modern, contemporary venue
Strong in-house technical capabilities
Sufficient space for dining, dancing and a live band
Excellent transport connections to the client’s Paddington office
A setting that could be fully transformed to support a Winter Wonderland / Log Cabin theme
The client also wanted a fully managed service, with Match My Venue acting as event managers from venue selection through to on-the-day delivery.
02 Our Approach
Venue Finding & Shortlisting
Match My Venue began the venue search in January 2025, taking a structured approach to identify spaces that met both the practical and experiential requirements of the brief.
We researched and reviewed a wide range of venues, ultimately presenting:
Five carefully matched venues, plus
One wildcard option to offer a more creative alternative
From this shortlist, the client selected three venues for site visits, all of which we attended alongside them. TechnologyOne are a decisive client, and during the site visits it became clear almost immediately which venue felt right for the event.
Once the preferred venue was identified, we moved quickly to:
Secure the date
Review and negotiate the contract
Verify capacities and layouts
Confirm that all technical and operational assumptions were included
03 Our Role
On the day of the event, the Match My Venue team arrived on site from 7:00am, overseeing:
Venue access and supplier arrivals
Full theming and transformation of the space
Technical setup, rehearsals and sound checks
Catering and entertainment coordination
Throughout the event, we managed all on-the-ground logistics, ensuring the evening ran smoothly for guests and the client team.
Post-event, we:
Oversaw the breakdown and de-rig
Carefully timed supplier collections to avoid congestion at the loading bay
Returned hired items and decorations
Ensured materials were recycled where appropriate
04 The Event
In addition to venue finding, Match My Venue provided full event management, acting as the central point of coordination for the entire project.
This included:
Creating detailed floor plans
Developing a full event running order
Managing the client’s event budget
Sourcing, selecting and curating all third-party suppliers
In total, we liaised with over 18 suppliers, covering:
Catering
Entertainment
Production and AV
Theming and décor
A bespoke 1-metre-high ice sculpture of the TechnologyOne logo
Full Christmas and Winter Wonderland styling throughout the venue
05 The Outcome
The event was a significant success, delivering a polished, high-impact celebration that matched the scale and ambition of TechnologyOne’s growing team.
Client feedback:
“I just wanted to extend a heartfelt thank you to everyone for making our EOY 2025 event such a success.The feedback has been fantastic, with so many compliments on the dinner and the overall experience.The venue was stunning and worked perfectly. The entire team was incredibly helpful and a pleasure to work with from start to finish.Thank you all again for your amazing efforts.”
Following the success of the event, TechnologyOne has since booked three further events with Match My Venue, reinforcing the strength of the partnership and the value of a fully managed approach.