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Privacy Policy

Your Privacy Matters to Us

Events Networking Limited trading as Match My Venue is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data in compliance with applicable data protection regulations, including the General Data Protection Regulation (GDPR).

1. Who We Are

Events Networking Limited (trading as Match My Venue)
Registered Address: 32 Hayes Square, Exeter, EX5 7AT
Contact Number: 020 4591 3554
Email: adam@theeventsconsultant.com

2. What Information We Collect

We collect and process the following personal data:

  • Company Information: Including company name, company number (as available on Companies House), and contact details.

  • Client Information: This includes your full name, email address, phone number, and any other details necessary to assist with venue finding.

3. How We Use Your Information

Your personal data is used for the following purposes:

  • Venue Sourcing: If you proceed with contracting a venue, we share relevant data (company information, client name, email, and phone number) with the venue to facilitate the booking process.

  • Communication: We may use your information to contact you regarding the venue search process or other enquiries related to your event.

3.1 Lawful Basis for Processing

We process your personal data under the following lawful bases:

  • Contractual Necessity: We use your information to provide the services you request, such as finding and booking venues.

  • Legitimate Interests: We may process your data to communicate with you about your enquiry, improve our services, or send relevant marketing communications. We ensure our legitimate interests are balanced against your rights.

  • Consent: Where you have given consent, such as opting into our mailing list, we process your personal data based on that consent.

4. Mailing List and Marketing
  • Mailing List: We use HubSpot to manage our mailing list and send communications. You will only be subscribed to our mailing list if you have opted into receiving mailouts.

  • Legitimate Interest: We may use legitimate interest to send relevant mailings; however, you can opt out of these communications at any time by following the unsubscribe instructions in the email.

5. How We Share Your Information
  • Venue Partners: When you choose to contract a venue, we share your data with the venue to finalise the booking. This includes company information, your name, email, and phone number.

  • Third-Party Service Providers: We use trusted third-party platforms, such as HubSpot, to manage mailing lists and send marketing communications. Your data will never be sold to third parties.

6. Data Security

We take appropriate technical and organisational measures to safeguard your personal data and prevent unauthorised access, use, or disclosure.

6.1 Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements. After this period, we securely delete or anonymise your data.

6.2 International Data Transfers

If we transfer your personal data outside the UK or the European Economic Area (EEA), we will ensure that appropriate safeguards are in place to protect your data, such as by using approved Standard Contractual Clauses or verifying that the destination country has adequate data protection laws in place.

7. Your Rights

Under applicable data protection laws, you have the right to:

  • Access the personal data we hold about you.

  • Request rectification of inaccurate information.

  • Request the deletion of your data where it is no longer necessary for the purpose we collected it.

  • Object to or restrict processing under certain circumstances.

  • Withdraw your consent at any time if processing is based on consent.

To exercise any of these rights, please contact us at 020 4591 3554 or via email at adam@theeventsconsultant.com.

8. Cookies

We use cookies on our website to improve your browsing experience and to analyse our traffic. For more information on how we use cookies, please refer to our [Cookie Policy].

9. Children’s Privacy

Our services are not directed towards individuals under the age of 18, and we do not knowingly collect personal data from children. If we learn that we have collected data from a child under 18 without parental consent, we will delete that information as soon as possible.

10. Automated Decision-Making

We do not use your personal data to make any decisions based solely on automated processes, including profiling, which significantly affect you.

11. Third-Party Links

Our website may contain links to third-party websites. Please note that we are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies.

12. Reporting a Concern or Data Breach

If you believe your data has been misused, or if there has been a breach of your data, you can contact our Data Protection Officer at:

Data Protection Officer
Events Networking Limited trading as Match My Venue
32 Hayes Square, Exeter, EX5 7AT
Phone: 020 4591 3554
Email: adam@theeventsconsultant.com

You also have the right to file a complaint with the Information Commissioner’s Office (ICO) if you believe we have not handled your data in accordance with the law. For more information, visit www.ico.org.uk.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email.

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