Read Our Case Studies
Read how Match My Venue found unique and exceptional venue solutions for clients. From grand ornate halls to modern warehouses, Match My Venue is here to help.
Real Stories, Real ResultsÂ
How We Helped Clients Find Their Perfect Venues
At Match My Venue, we’re not just about finding venues—we’re about creating stories. Every event is unique, and every venue we source is part of the journey to make your event extraordinary. Explore our case studies to see how we’ve delivered tailor-made solutions for clients across the UK.​
​
​Our case studies don’t just show what we’ve done—they show what we can do for you. Whether you’re planning a large-scale conference or an intimate private gathering, we’ll go above and beyond to match you with the ideal venue.
Your Go-To Venue Finding Experts
At Match My Venue, we make venue finding easy and stress-free. Whether you're organising a large conference, a small board meeting, or a glamorous gala dinner, we’re here to help you find the perfect place. Our team knows venues inside and out, and we’ll work with you to match your event with a venue that ticks all the boxes.
​
We take care of all the hard work, from sourcing options to finalising the details, so you can focus on the bigger picture. With our knowledge of the best venues across the London, we’ll make sure your event goes off without a hitch. Let us take the hassle out of venue search and help you create an unforgettable event in the ideal setting.
Event Industry Terminology
AV (Audio-Visual) Equipment
Refers to technology used for sound and visuals at events, such as microphones, speakers, projectors, and LED screens.
​
Breakout Room
A smaller room within a venue used for group activities, workshops, or discussions during a larger event.
​
Delegate Management
The process of managing event attendees, including registration, communication, and check-ins.
​
Dry Hire Venue
A venue provided as an empty space, allowing organisers to bring in their own suppliers for catering, furniture, and AV production.
​
Event ROI (Return on Investment)
A metric used to evaluate the success of an event by comparing its benefits (e.g., revenue, leads) to its costs.
​
Floor Plan
A layout of the event space, showing where stages, seating, exhibits, and other elements will be positioned.
​
Hybrid Event
An event that combines in-person and virtual elements, allowing attendees to participate both physically and online.
​
Load-In and Load-Out
The process of setting up and taking down equipment, furniture, and décor at an event venue.
​
Preferred Suppliers
Vendors recommended by a venue, such as caterers, AV technicians, or furniture hire companies, who have experience working at the location.
​
Production Schedule
A timeline outlining every stage of the event, including setup, rehearsal, event timings, and teardown.
​
Theming
Creating a cohesive design or concept for an event, often reflected in décor, lighting, and branding.
​
Venue Capacity
The maximum number of guests a venue can accommodate, which may vary depending on the layout (e.g., seated vs. standing).
​
Virtual Event Platform
A digital tool used to host online events, such as conferences, webinars, or trade shows.
​
Wayfinding
Signage or tools that help guests navigate a venue, ensuring smooth flow and minimal confusion.
​
Why Understanding Event Terminology Matters
Having a clear understanding of these terms ensures smoother communication with venues and suppliers, helping you plan and execute your event efficiently. Whether you're searching for a dry hire venue or planning a hybrid event, knowing the lingo puts you one step ahead.
Explore Venues Across the UK
We work with venues throughout the UK, including major cities, countryside escapes, and coastal gems. Some of our most popular locations include:
City Venues
-
London: Iconic venues for corporate events, product launches, and conferences.
-
Manchester: Versatile spaces for team-building days and private celebrations.
-
Edinburgh: Historic venues perfect for grand occasions.
Countryside and Coastal Venues
-
The Cotswolds: Peaceful settings for retreats and weddings.
-
Brighton: Seaside venues with stunning views.
-
Cornwall: Scenic locations ideal for summer parties.
Why Choose Match My Venue?
Finding the perfect venue can be time-consuming and overwhelming. Here’s why working with Match My Venue makes all the difference:
-
Save Time: Let us handle the venue search while you focus on creating a memorable event.
-
Expert Knowledge: Our team knows the UK events industry inside out, from hidden gems to iconic spaces.
-
Tailored Recommendations: We take the time to understand your needs, delivering personalised venue options that align with your vision.
-
Access to Unique Venues: From luxury hotels to versatile dry hire spaces, we’ll find the right match for your event.
Discover How We Deliver Exceptional Venue Solutions Across the UK
At Match My Venue, we specialise in connecting clients with their perfect event spaces. Our case studies highlight real-life success stories, showcasing how we’ve helped businesses and individuals find exceptional venues for corporate events, product launches, private celebrations, and more.
What’s Inside Our Case Studies?
-
Client Challenges: Learn about the unique needs and objectives of each event, from sourcing venues with AV facilities to finding dry hire spaces for bespoke setups.
-
Tailored Solutions: See how our expert team provided personalised venue recommendations, ensuring every detail aligned with the client’s vision.
-
Successful Outcomes: Explore the results, including client satisfaction, seamless event execution, and standout venues that made every occasion unforgettable.
Why Read Our Case Studies?
-
Inspiration for Your Event: Get ideas from real-world examples of venue sourcing for conferences, team-building events, and gala dinners.
-
Proven Expertise: See how we’ve delivered for clients across the UK, from central London to the Scottish Highlands.
-
Transparency and Detail: We share our process, showcasing the steps we take to ensure every client gets the best venue for their needs.
Explore Venues Across the UK
Our case studies feature a wide variety of venue types, including:
-
Luxury hotel venues for conferences and receptions.
-
Dry hire venues for flexible, bespoke setups.
-
Unique spaces for product launches and creative events.
-
Eco-friendly venues for sustainable events.
Let Us Help You Find Your Perfect Venue
If you’re inspired by our case studies, contact us to start your venue search today. Our expert team is here to provide personalised recommendations for event spaces across the UK, no matter the occasion.
Frequently Asked Questions (FAQs)
What is a DDR (Day Delegate Rate)?
A Day Delegate Rate (DDR) is a pricing structure offered by venues for meetings or conferences. It typically includes:
-
Room hire for the day.
-
Basic AV equipment, such as projectors and screens.
-
Refreshments throughout the day (e.g., tea, coffee, and water).
-
Lunch, which may be a buffet or seated meal.
DDR packages simplify budgeting, making them a popular choice for corporate events.
​
What is a BWS Package?
A BWS (Beer, Wine, and Soft Drinks) package is a common offering for events like parties, weddings, and receptions. It includes unlimited or allocated servings of beer, wine, and non-alcoholic beverages for a set period. Some venues offer upgrades to include premium spirits or cocktails. BWS packages are an easy way to manage bar costs and enhance guest experiences.
​
What is Exclusive Hire?
Exclusive hire means that the entire venue is reserved for your event only, ensuring privacy and a personalised experience. This is ideal for high-profile events, weddings, or conferences where confidentiality or a bespoke setting is crucial.
​
What is the Difference Between a Dry Hire and Wet Hire Venue?
-
Dry Hire: You rent the venue as an empty space and bring in your own suppliers for catering, furniture, AV, and décor.
-
Wet Hire: The venue provides services like catering, staff, and equipment, simplifying the planning process.
​
What is Venue Dressing?
Venue dressing refers to decorating and styling the event space to align with a specific theme or aesthetic. This can include table settings, floral arrangements, lighting, and custom signage. It transforms the venue and enhances the guest experience.
​
What Does Fully Serviced Venue Mean?
A fully serviced venue provides everything you need for your event in-house, including catering, AV equipment, staff, and event coordination. These venues are ideal for clients who want a hassle-free planning process.
​
What is a Venue Viewing?
A venue viewing is an opportunity to visit the venue in person (or virtually) to assess its suitability for your event. You’ll have the chance to view the layout, check facilities, and discuss logistics with the venue’s team.
​
What is a Minimum Spend?
Some venues require a minimum spend to book their space, particularly for events like private dining or parties. This minimum spend typically covers food, drink, and other services, ensuring the venue’s costs are met.
​
What is an All-Inclusive Package?
An all-inclusive package provides a comprehensive solution for your event, often covering:
-
Venue hire.
-
Catering and beverages.
-
Staffing, including bar staff and waiters.
-
AV equipment.
-
Décor or basic theming.
All-inclusive packages are great for simplifying planning and keeping costs predictable. -
​
What Does Turnaround Time Mean?
Turnaround time refers to the time needed to reset a venue between events. For example, after a morning meeting, a venue may need time to reconfigure the space for an evening reception. Understanding turnaround times ensures smooth scheduling.
​
What is a Holding Deposit?
A holding deposit is an initial payment made to secure a venue for your event. It is usually non-refundable and deducted from the final balance. Holding deposits ensure your booking is confirmed and the date is reserved.
​
What Does ‘Venue Capacity’ Cover?
Venue capacity isn’t just about the number of people a space can hold—it also depends on the event format:
-
Standing Capacity: Ideal for receptions or networking events.
-
Seated Capacity: Includes dining layouts, such as banquet or theatre-style seating.
-
Combination Layouts: Some venues offer flexible options to mix seated and standing arrangements.
​
What Does a Corkage Fee Mean?
A corkage fee is charged by venues if you wish to bring your own alcohol instead of using their bar services. Fees vary depending on the type of drink (e.g., wine, champagne) and the venue’s policy.
​
What is an In-House Catering Service?
In-house catering means the venue provides food and drink as part of its offering. This can include everything from canapés to three-course meals, often with options to customise menus to suit dietary requirements.