
Find Trusted Event Suppliers
Discover a curated list of trusted suppliers on Match My Venue, offering exceptional services for events of all sizes. From catering and décor to AV and entertainment, find the perfect suppliers to bring your event vision to life.
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Planning an event is about more than just choosing the perfect venue—every detail matters, and the right suppliers can transform your vision into reality. At Match My Venue, we’ve curated a list of trusted suppliers to support your event’s success. Whether you’re hosting a corporate gathering, a wedding, or a private party, our suppliers offer exceptional services tailored to meet your specific needs.
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From innovative catering and stunning décor to state-of-the-art AV and engaging entertainment, our suppliers are carefully selected for their expertise and professionalism. With years of experience and a reputation for excellence, they’re ready to help you create a memorable experience that exceeds expectations. Let Match My Venue connect you with the best in the business to ensure every aspect of your event is flawless.
Explore Event Caterers In The UK
Choosing the right event caterer is one of the most important decisions when planning an event. From creating bespoke menus to providing exceptional service, caterers play a key role in making your event memorable. However, before selecting your caterer, it’s essential to check your venue’s catering policy. Some venues exclusively offer in-house catering, which means you’ll need to use their team. Others have a list of approved caterers, providing options while ensuring quality. Additionally, some venues allow complete flexibility, permitting you to bring in an external caterer of your choice. Understanding these policies early on ensures a seamless planning process and avoids any last-minute surprises.
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When selecting your event caterer, consider your event style, guest preferences, and dietary requirements. Whether you’re planning a sit-down dinner, bowl food, or food stations, your caterer should align with your vision. A great caterer will work with you to design menus tailored to your needs, reflecting the theme and tone of your event. With the right catering team in place, you can create a dining experience that delights guests and leaves a lasting impression. Always communicate with your venue and caterer to ensure all logistics, such as kitchen access and setup, are coordinated effectively.
Explore Furniture Suppliers In The UK
Selecting the right furniture for your event can completely transform the atmosphere, creating a setting that aligns perfectly with your vision. From elegant dining chairs and luxurious sofas to rustic tables and statement pieces, furniture plays a crucial role in the overall guest experience. However, before hiring a furniture company, it's important to understand your venue’s policies and existing provisions. Some venues may include furniture as part of the package, while others offer limited options or none at all. Additionally, some caterers provide furniture for dining setups, so be sure to check what is already included before hiring external suppliers.
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When sourcing furniture, consider the style, layout, and practical needs of your event. Whether you're hosting a corporate function with sleek and modern furniture or a wedding with vintage and romantic touches, the right furniture supplier will help you achieve the perfect look. Many suppliers offer bespoke options and a variety of styles to suit different themes. To ensure a seamless experience, coordinate with your venue, caterer, and furniture provider to confirm delivery schedules, setup requirements, and spatial logistics. Thoughtfully chosen furniture can elevate your event, providing comfort and visual appeal for your guests.
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Explore AV/Production Companies In The UK
Audio-visual (AV) and production companies are essential to creating an engaging and memorable event. From sound systems and lighting to staging and video displays, the right AV setup can elevate your event, ensuring seamless presentations, immersive experiences, and dynamic entertainment. However, before hiring an AV or production company, it’s important to check your venue’s capabilities and policies. Some venues have in-house AV teams or preferred suppliers, while others allow you to bring in your own external company. Additionally, certain caterers or event managers may also provide basic AV services, so it’s worth confirming what’s included to avoid unnecessary duplication.
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When selecting an AV or production company, consider the technical requirements of your event, including the size of the venue, the type of content you’ll be presenting, and the overall atmosphere you want to create. Whether you need crisp sound for speeches, dynamic stage lighting, or large LED screens for presentations, a professional AV team will work with you to ensure every detail is executed flawlessly. Collaborating with your venue and AV supplier will also help coordinate logistics such as power access, equipment setup, and technical rehearsals, ensuring your event runs smoothly and impresses your audience.
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Explore Entertainment Providers In The UK
Entertainment is often the highlight of any event, leaving a lasting impression on your guests. Whether you’re hiring a live band, a DJ, a magician, or immersive performers, the right entertainment provider can elevate your event, creating a unique and engaging atmosphere. However, before selecting your entertainment, it’s important to check your venue’s policies. Some venues have noise restrictions, in-house entertainment options, or approved supplier lists, while others allow complete flexibility for you to choose external performers. Ensuring compatibility with your venue will save time and prevent logistical challenges on the day.
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When choosing an entertainment provider, consider the type of event you’re hosting and the audience’s preferences. For corporate events, you might want polished speakers or interactive activities, while weddings and private parties may call for lively bands or show-stopping performances. A great entertainment provider will tailor their services to your event’s tone, schedule, and requirements. Be sure to confirm with your venue and any other suppliers, such as AV or production companies, to ensure all technical needs, such as staging, lighting, and sound, are coordinated for a flawless experience. With the right entertainment, your event will be a memorable success for everyone in attendance.
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Your Go-To Venue Finding Experts
At Match My Venue, we make venue finding easy and stress-free. Whether you're organising a large conference, a small board meeting, or a glamorous gala dinner, we’re here to help you find the perfect place. Our team knows venues inside and out, and we’ll work with you to match your event with a venue that ticks all the boxes.
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We take care of all the hard work, from sourcing options to finalising the details, so you can focus on the bigger picture. With our knowledge of the best venues across the London, we’ll make sure your event goes off without a hitch. Let us take the hassle out of venue search and help you create an unforgettable event in the ideal setting.
Caterers
What to Do:
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Choose Seasonal Ingredients: Seasonal menus often cost less than those using out-of-season or imported ingredients, while maintaining high quality.
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Opt for Flexible Catering Styles: Buffets, sharing platters, or bowl food can be more cost-effective than formal plated dinners.
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Communicate Clearly: Be upfront about your budget so the caterer can propose cost-saving menu options without sacrificing quality.
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Limit Menu Options: Offering fewer choices, such as one starter, one main, and one dessert, reduces preparation time and costs.
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Use Venue-Provided Items: If your venue provides glassware, cutlery, or linens, avoid duplicating these in your catering package.
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What to Avoid:
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Over-Catering: Avoid ordering food for significantly more guests than expected. Work with your caterer to estimate realistic portions.
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Ignoring Dietary Requirements Early On: Last-minute changes for dietary needs can incur extra costs. Address these upfront.
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Premium Ingredients for Every Dish: Use high-end ingredients sparingly in dishes where they’ll be most impactful, like the main course.
Furniture
What to Do:
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Leverage Venue Inclusions: Check what furniture is already included with your venue hire to avoid unnecessary rentals.
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Choose Multipurpose Furniture: Opt for items that serve dual purposes, like seating that doubles as decor.
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Mix and Match Styles: Blend high-end statement pieces with more affordable options to achieve the desired look without overspending.
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Consolidate Delivery Costs: Use suppliers that can provide multiple items (tables, chairs, decor) to reduce separate delivery fees.
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What to Avoid:
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Last-Minute Orders: Rush orders can incur additional charges. Plan your furniture needs early to avoid extra costs.
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Over-Themed Furniture: Avoid renting highly specific or themed items that you can’t reuse or resell if plans change.
AV/Production
What to Do:
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Utilise In-House AV Services: If the venue offers AV services as part of the hire package, use them instead of bringing in external suppliers.
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Bundle Services: Hire an AV company that provides multiple services, such as lighting, sound, and staging, to save on individual costs.
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Streamline Equipment Needs: Only hire the equipment you need. Avoid overloading on extras like unnecessary screens or microphones.
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Request Rehearsal Time: Schedule rehearsals within the contracted hours to avoid paying for additional setup or technical support time.
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What to Avoid:
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Overcomplicating the Setup: Avoid using AV effects that are complex and costly but don’t add much value to the event experience.
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Skipping Power Checks: Ensure the venue’s power capacity matches your AV needs to avoid costly generator rentals.
Entertainment
What to Do:
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Book Local Performers: Hiring entertainers close to the venue reduces travel and accommodation expenses.
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Opt for Dual-Purpose Entertainment: Choose performers who can double as MCs or hosts to save on hiring separate personnel.
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Time Entertainment Strategically: Limit performances to peak moments rather than spreading them across the entire event to reduce costs.
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What to Avoid:
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Last-Minute Bookings: Booking performers late can lead to higher fees and limited availability.
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Overloading Entertainment: Too many performers or acts can overwhelm guests and inflate costs. Focus on quality over quantity.
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Ignoring Technical Needs: Ensure performers' requirements match what the venue or AV team can provide to avoid last-minute rental charges.
Caterers
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Can I bring in my own caterer?
Check if your venue allows external caterers or if they require you to use their in-house or approved suppliers. -
Does the venue have kitchen facilities?
Some venues have full-service kitchens, while others may require caterers to bring their own equipment. -
What catering styles do you offer?
Caterers typically provide options like canapés, bowl food, buffets, seated dining, sharing platters, and food stations. -
Can you accommodate dietary requirements?
Ask about options for allergies, vegan, vegetarian, gluten-free, or other dietary needs. -
Is menu tasting included?
Confirm if a tasting session is included in the package and whether it’s complimentary or comes at an additional cost. -
Do you supply serving staff?
Some caterers provide staff for service, while others may charge separately for this. -
Are beverages included?
Check if the caterer offers bar services or if you need to source beverages separately. -
What is included in the catering package?
Confirm if items like tableware, cutlery, glassware, and linens are provided.
Furniture Companies
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Does the venue provide furniture?
Some venues supply furniture as part of their hire fee; others may require external hire. -
What styles of furniture do you offer?
Furniture companies often provide options for modern, vintage, rustic, or bespoke styles. -
Do you handle delivery and setup?
Confirm if delivery, setup, and breakdown are included or charged separately. -
Can I customise the furniture for my event?
Some companies offer custom branding or décor to align with event themes. -
Do you provide outdoor furniture?
For events with outdoor spaces, ask if weatherproof furniture is available. -
What is the lead time for orders?
Check how far in advance you need to book and if last-minute orders are possible. -
Are you able to coordinate with my venue or caterer?
Ensure the furniture company communicates with other suppliers to align on logistics.
AV/Production Companies
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Does the venue have in-house AV?
Some venues include basic AV services, while others allow or require external suppliers. -
What equipment do you provide?
Confirm options for sound systems, lighting, screens, projectors, and staging. -
Do you handle installation and on-site support?
Check if a technician will be available during your event for troubleshooting. -
Can you accommodate custom requests?
Ask about bespoke production needs, such as unique lighting designs or stage builds. -
What power and technical requirements are needed?
Ensure the venue has the appropriate power supply and infrastructure for AV setups. -
Do you provide rehearsal time?
Some companies include rehearsal time to test equipment and ensure smooth operations. -
Is your equipment suitable for outdoor events?
Ask if they have weatherproof AV solutions for open-air venues. -
How do you handle emergencies or equipment failure?
Confirm their backup plan for unforeseen issues.
Entertainment Providers
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Can I choose my own entertainment?
Confirm if the venue has approved entertainment providers or if you can hire external performers. -
Are there any restrictions on entertainment?
Some venues have noise restrictions, curfews, or guidelines for performances. -
What types of entertainment do you provide?
Entertainment providers may offer DJs, live bands, magicians, dancers, or interactive performers. -
Do you handle AV and technical requirements?
Ensure performers can coordinate with your AV/production team for sound, lighting, and staging. -
How long do performances typically last?
Ask about performance durations and whether breaks or multiple sets are included. -
Do you provide insurance or risk assessments?
Confirm if the entertainer has public liability insurance and can supply a risk assessment if required. -
Can the entertainment be tailored to my event?
Many providers can customise their performances to align with your theme or guest preferences. -
Do you offer packages with multiple performers?
Some companies bundle entertainers, such as combining live music with interactive acts.
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General Budget Maximisation Tips
1. Bundle Services
Look for suppliers who can provide multiple services, such as caterers offering tableware or AV companies including staging and lighting. Bundling can reduce costs and streamline logistics by minimising the number of vendors.
2. Negotiate Discounts
Ask suppliers about potential discounts for off-peak times, mid-week events, or multi-service bookings. Many vendors are willing to offer better rates for less competitive dates or combined services.
3. Be Flexible with Dates
Selecting less popular dates, such as weekdays or off-season months, can significantly reduce venue and supplier costs, as demand is lower during these times.
4. Avoid Last-Minute Changes
Confirm all details well in advance. Last-minute adjustments can result in rush fees, additional delivery charges, or expensive substitutions that could have been avoided with better planning.
5. Set Priorities
Decide early on which aspects of the event are most important to you, such as high-quality catering or standout entertainment. Focus your budget on these areas and scale back on less critical elements.
6. Consolidate Delivery Costs
Work with suppliers who can deliver multiple services or items in a single trip. This helps reduce delivery and setup fees and simplifies the logistics of your event.
7. Use What’s Included
Check what your venue already provides, such as furniture, AV equipment, or tableware. Using these items can help avoid duplication and save significantly on hire costs.
8. Limit Extravagant Extras
Avoid spending excessively on elaborate decor, equipment, or services that don’t add meaningful value to your event. Focus on essentials that enhance the guest experience.
9. Compare Quotes
Obtain multiple quotes from suppliers and compare them not just on price but also on what’s included. Ensure there are no hidden costs and that you're getting the best value for your budget.
10. Communicate Your Budget Clearly
Be upfront with suppliers about your budget. Many vendors are willing to propose creative, cost-effective solutions tailored to your financial limitations.